Booking: Tumwater Meeting Room

To cancel this booking visit: https://trl.libcal.com/equipment/cancel?id=bd10f75b580f

Installation Dinner 2026-2027

Date: 7/13/26

Attendance: Olympia High School, Capital High School, Sierra Newell, Joellen, Tumwater High School, River Ridge High School, Kiwanis

Agenda:

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  Introductions

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  Updates (committees)

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  New shared google drive folder - place anything regarding the planning for thai event in this folder!

Upcoming Meeting: 

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  Monday, August 10th, 2026 at 4 PM either at the Tumwater Library or downtown Olympia (location will be updated)

Notes:

Reminders/Updates:

Event Details: 

Location: Capital High School @ CHS Commons

When: Thursday, October 1st, 2026 - 5:30-7:30 PM

Purpose: Install upcoming officers for Key Club and Kiwanis

Who: Key Club and Kiwanis Members and Guests 

Entertainment - Eva Murguia (Tumwater High School)

• Tumwater Jazz Band will play → what kind of music?

• Piano Player (Vijesh)

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  Need flyer/information about the event to send to them

Food - Rory Chan and Eeva Sabet

• Costco in Tumwater, Safeway in Olympia/North Thurston, Fred Meyer, Grocery Outlet in Tacoma, Costco → beverage donations?

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  Confirmed Olive Garden

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  Kiwanis Secretary will contact Jimmy Johns again

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  Letter requesting donations must be acquired (Joellen) before sending out a group of people to ask for donations → can email or go in person

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  Assign a list of places each school will go to 

Marketing - Joy Kim, Abby Ding, Na

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  Flyer is completed - communication regarding QR Code for RSVP Link is needed

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  Tickets?

Fundraising  - Kiwanis Secretary, Joellen

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  Desert Dash

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  Raise the Paddle 

Finances:

MAIN QUESTION: Where will the money go?

• Funds should first go to paying for the event/Kiwanis, then leftovers distribute for Key Club

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  Next year a budget should be further planned in advance (?)

Fundraising: each Key Club would generate some auction items via gift baskets

• Auction

• Gift Basket themes should have some school aspect like school colors, gift cards to student store, etc. but is not limited to school only (ex: self care, movie night, fall, underwater) 

• 1 gift basket per Key Club, 2 or 3 from kiwanis - try to get donations from local businesses, members (service hours?), etc

• Item Brainstorming: what will inspire people to donate? Tea, coffee mug, etc

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  Joellen will bring baskets to the next meeting

• Desert Dash will be run by Joellen

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  Each Key Club will promote making deserts to Key Club members for service hours (4-6 per school) →order is determined by donation total per table (highest goes first)

1. Olympia High School's Theme: school colors, bears, pumpkin, fall

2. River Ridge: Underwater

3. Capital: Movie Night

4. Tumwater: 

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  Sierra will contact Timberline, Black Hills, and North Thurston to see if they would like to join

Admission: free but donations are HIGHLY encouraged

Program:

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  Slideshow for each club's presentation is currently being worked on 

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  Potentially there could be more schools that will join

Here is a rough outline of what it may look like…

5:30 Doors Open                

Silent Auction Commences

Entertainment

6:00 Food

6:30 Desert Dash

Key Club/Kiwanis Presentations 

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  Presidents of each club give a speech about achievements and future goals

6:40 Installation of Officers

Key Club Cheer (more interactive this year - led by our LTG) 

6:55 Officers present goals for the year

Kiwanis Members Installed

Raise the Paddle for Scholarships

Decorations: DIY from Capital High School's Key club

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  Kiwanis will contact Katie Turcot regarding decorations